Bottling is where bulk wine becomes a product with a code on the label, and where cellar records meet warehouse records. In WineOS the bottling run consumes litres from wine LOTs and creates the finished-goods stock that shipments later draw on — with the chain back to the grapes intact.
What you will do
Prepare the commercial side, record a bottling run from the winemaking, and manage the bottled stock it creates.
Steps
- Make sure the commercial product and the packaging format you will use exist, the source wine LOTs are active with correct volumes, and — for PDO/PGI wines — the control code ranges you will draw from are registered.
- Open the winemaking, go to the Bottling tab and start the bottling wizard. The Bottling page in the sidebar is a read-only archive of runs; new runs are recorded from the winemaking.
- Sources — add a row per source wine LOT. Each row shows the available litres and takes an input in litres; Use all takes the whole LOT. The same LOT cannot appear twice and you cannot take more than it holds.
- Details — check the date and the bottling LOT code. WineOS proposes the next code from your configured format and tells you whether a code you type is available or already in use.
- Choose the packaging format. Bottles produced and losses are calculated from the litres and the bottle size.
- Register the control codes where they apply, then review the run and confirm.
- Open Inventory → Finished goods to see the new line, and use the filters — product, packaging, warehouse, vintage, status, only available, show historical — to find stock later.
- Record a stock adjustment when a physical count differs, choosing an honest reason: increase, decrease, correction, breakage, sample or destruction.
What WineOS updates
- The litres are taken out of the source wine LOTs and the bottling gets its own lot code, linked to the commercial product and the packaging format.
- A completed bottling run creates the finished-goods lot and its production movement automatically — you never type the bottled stock by hand.
- Available bottles are recalculated from movements: production, shipments and adjustments. There is no free-text stock figure to overwrite.
- Shipments reduce availability on the exact bottling lot shipped, and a shipment line cannot exceed the bottles available.
- Every finished-goods lot carries its bottling lot code, which leads back through the wine LOT to the press batch, the intakes and the producers.
Opening stock and corrections
Stock that was already in the warehouse before WineOS is entered once as opening stock, with its bottling lot number, quantity and — for PDO/PGI wines — its control-code block, which WineOS validates against the quantity produced. Opening stock is not a way to patch a bottling run recorded wrongly: undo the run instead. Deleting a finished-goods lot is only possible while nothing depends on it, shipments in particular; prefer an adjustment or a status change so the history stays readable.
Practical example
A 2,850 L wine LOT is bottled into 0.75 L bottles: WineOS proposes the next bottling code, calculates the bottles produced and the losses, and creates one finished-goods line. Three weeks later a shipment of 240 bottles reduces exactly that line, and the customer delivery still points back to the tank the wine came from.