BOTTLING, SALES AND SHIPMENTS
From the final LOT to the customer delivery
Connect bottling to the finished product, the stock, the customer and the documents the shipment needs.
Where the commercial side loses time
Bottling ends and a second, parallel administration begins: stock counted by hand, prices remembered per customer, packing lists retyped and accompanying documents rebuilt for every dispatch.
- The same product and quantity data is entered several times
- Finished-product stock is only accurate right after a count
- Customer prices live in someone's memory or a private file
- After the shipment leaves, nobody can say which LOT went where
Bottling runs
A bottling run records the transition from wine in a vessel to a finished product with its own LOT.
- Source wine LOT
- Source vessel
- Bottled volume
- Bottle quantity
- Bottle format
- Packaging
- Bottling date
- Final-product LOT
- Status, with cancellation or reversal where supported
Finished products
Each finished product keeps the link back to the production that created it, instead of starting a new, disconnected record.
- Product and SKU
- Packaging format
- Final LOT
- Available quantity
- Bottling history
- Link back to the production source
Finished-product stock
Stock is created by bottling and reduced by shipments, so the warehouse view follows the actual work.
- Stock created from bottling
- Stock movements
- Available quantity
- Shipment deduction
- Warehouse visibility per SKU and LOT
Customer register
Customer details are entered once and reused in every shipment and document that needs them.
- Customer name
- Contact information
- Addresses
- Tax and business information where supported
- Country
- Shipment details
Customer-specific sales prices
Prices belong to the relationship, not to a note: each customer can have their own product prices ready for the next order.
- Product prices per customer
- Pricing history where supported
- Quicker order and shipment preparation
Sales and shipment records
A shipment collects the customer, the products, the quantities and the transport information in one record.
- Shipment date
- Customer
- Products
- Quantities
- Packaging
- Transport details
- Destination
- Shipment status
Packing list
The packing list is generated from the shipment you already recorded, rather than typed again.
- Quick document generation
- Customer and delivery information
- Product lines
- Quantities and packaging
- Weights where available
Wine accompanying document
The accompanying document for wine-sector products is prepared from the same shipment data, with the details a dispatch requires.
- Consignor
- Consignee
- Transport
- Product details
- Quantities and required shipment data
WineOS prepares the document from your shipment records. It does not perform legal submission to external authorities.
Export and commercial workflow
For an export shipment the same chain covers preparation, documents and the traceability behind them.
- 01
Shipment preparation
- 02
Packing list
- 03
Accompanying document
- 04
Product and LOT traceability
- 05
Customer information for export organization
Traceability after shipment
Once the pallet leaves, the record still answers the questions that matter later.
- Which finished LOT was shipped
- To which customer
- Quantity and shipment date
- Connection back to bottling and the source wine LOT
What the winery gains
- Fewer repeated entries
- Faster document preparation
- Clearer customer history
- Better finished-product stock control
- A direct connection between production and shipment
- Easier export organization
Frequently asked questions
Organize your bottling and your shipments
We will follow one of your own products from the bottling run to the customer document.